This Policy (together with the colwiz Terms of Service and any other documents referred to in it) sets out the basis on which any personal data that we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.
For the purposes of the Data Protection Acts 1988 and 2003, the data controller is colwiz Limited, a company registered in Ireland under company registration number 463711, with registered office at 70 Sir John Rogerson's Quay, Dublin 2, Ireland (“colwiz”).
We are committed to these principles in order to ensure that the confidentiality of personal information is protected and maintained.
There are two types of personal information that is collected and processed. The first type is the information that you provide about yourself either when you first set up your colwiz account, or in setting up and maintaining your online profile. The second type is more general information that colwiz collects that allows us to improve our services to you and other users; this is primarily metadata relating to publications in your publication library (e.g. aggregation of the number of users who have a particular paper in their library) and your research interests which are uploaded to our service to allow us to synchronise your desktop and online libraries. Below we list the types of information we may collect and process about you:
As a result of the way in which the internet operates, we automatically receive certain information when you access our site. This includes the URL of the site from which you came, and also the site to which you go when you depart our site. We also receive the IP address of your computer (or the proxy server that you use to access the internet), details of your computer operating system; the type of web browser you use, as well as the name of your ISP. This information is used by us to analyse overall trends and to improve the efficiency of our services. We do not share any linkage between your IP address and your other personally identifiable information with third parties (except as described in “Disclosure and sharing of information” below).
colwiz will use the personal information that you provide to us to improve our services. In particular, the information that you provide to us about yourself might be used to:
We will only share or disclose your personally identifiable information with others in the following situations:
You are free to delete or edit any personal data that you have entered onto the colwiz site and services at any time. Data which is not personal to you, such as publication metadata associated with your publication library which is already in the public domain, will not be deleted if you stop using or deactivate your colwiz account. It may not be possible to remove all data resulting from communications with other colwiz users through our social networking services, since this data may continue to be held by those users. Also, data that has been removed may be retained in colwiz's backup and archival copies of its data.
Unfortunately the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal information, we cannot guarantee the security of your data transmitted to our site. Accordingly, any transmission is at your own risk.
Subject to certain restrictions and limitations laid down by law, you have the right at any time to request a copy of any personal data that colwiz holds about you, and to have inaccuracies in that information corrected. To exercise this right, you should contact colwiz at firstname.lastname@example.org. We may require additional proof of your identity in order to deal with your request.
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